Direct Routing for Microsoft Teams eContract - Service Terms
The terms in this section, called the “service terms”, apply to a group of services or a specific service within a group.
The following service terms apply to all VoIP Services.
1.1 General Description
VoIP Services are a group of services offered by TELUS that enable you to make and receive voice and data calls over Internet Protocol (“VoIP”) using communications equipment, software, or systems. These services provide connections to TELUS’ telephone network and exchanges, and access to the Public Switched Telephone Network (“PSTN”).
1.2 Service Elements and Features
Service elements and features applicable to each VoIP Service are further detailed in each associated service terms.
1.3 Installation and Infrastructure
Authorized Service Providers
We may use third parties (“Authorized Service Providers”) to assist us in providing some part of or all of the VoIP Services. Certain rights, benefits, privileges and protections given to TELUS under this agreement shall, where indicated, also be granted to the Authorized Service Providers.
VoIP Services do not include connectivity to access the VoIP Services. You must supply, or contract separately with us to obtain the appropriate connectivity as listed in the service terms for the particular VoIP Service.
For greater clarity, the VoIP Services or the connectivity to access the VoIP Services do not include any Local Area Network (“LAN”) connectivity.
TELUS Connectivity with Quality of Service
If VoIP Services are used with TELUS connectivity that can support Quality of Service (“QoS”), TELUS will work with you to ensure that the connectivity is configured to support QoS, and TELUS will assist in designing the connectivity with appropriate bandwidth and configurations. You must request that such connectivity be configured with options and configuration to support VoIP Services in order to have QoS on the VoIP Services.
The service demarcation point when the VoIP Services are used with such connectivity is at the applicable Customer Interface Unit (“CIU”).
If VoIP Services are used with Internet connectivity, the performance and reliability of the VoIP Services may vary based on the quality of the Internet connectivity, including any cellular network used by you to access the Internet.
The service demarcation point when the VoIP Services are used with such connectivity is at the interconnection between the TELUS network and the public Internet.
Third Party Connectivity
If you are not using connectivity provided by us, you are responsible for resolving any access issues.
We are using standard IP addressing and routing standards. You must maintain your LAN in accordance with these standards to ensure service functionality. You must ensure traffic is routable to the IP addresses required for the VoIP Services.
IP Telephony Readiness Assessment
We strongly recommend an IP telephony readiness assessment, conducted by TELUS on a time and material basis, prior to TELUS provisioning VoIP Services. The assessment determines whether the applicable portion of your network is capable of supporting the minimum requirements for the provisioning and use of VoIP Services.
1.4 Your Responsibilities
You are responsible for ensuring that your network and connectivity meet the minimum requirements for the VoIP Services given your service usage levels. The failure to do so may affect the quality of the VoIP Services. You shall, at your cost, prepare your site for the installation of VoIP Services in accordance with TELUS’ reasonable instructions. This includes upgrading any of your network infrastructure components in response to any TELUS specified concerns and providing all equipment, software, systems, and services on your side of the demarcation point necessary for use or used in conjunction with VoIP Services. In some cases you will need changes to connectivity already in place that may result in additional charges or changes to your agreement(s) with TELUS for such connectivity services. You are responsible for any additional installation costs incurred by TELUS as a result of your failure to comply with such instructions.
Acceptable Use Policy
When using the VoIP Services, you must comply with our acceptable use policy and IP address policy, published at telus.com/aup (“AUP”). We may change the AUP at any time, at our discretion. We will publish the changed AUP at telus.com/aup, and you are responsible to review the AUP regularly.
You shall designate a representative as your administrator. The administrator shall be authorized to provide TELUS with instructions, orders, authorizations and other directions, on your behalf, as detailed in these Service Terms. The administrator shall be TELUS’ point of contact for all notices and communications to you relating to VoIP Services. You are responsible for ensuring the administrator contact information is up-to-date.
You are responsible for ensuring the billing address, email address, and contact is up-to-date.
Self-Management Web Portal
Some VoIP Services include one or more self-management web portals (“portals”) that allows for the management of certain aspects of the service by you. You shall:
(a) maintain the security of your user IDs, passwords, PINs, security questions and answers, and similar security safeguards of the VoIP Service and the portals;
(b) be responsible for the actions of any party using the portals, whether such actions are authorized or unauthorized; and
(c) immediately notify TELUS of any unauthorized use of the VoIP Services or the portals or of any other breach of security, and shall provide reasonable assistance to TELUS, as requested, to stop or remedy any breach of security.
Equipment which you purchase from us in connection with the purchase and provision of VoIP Services is listed in the Service Charges. We may also need to install applicable equipment, software, or systems (“service components”) at the service locations in order for TELUS to provide VoIP Services to you. The service components we provide will remain the property of TELUS and must be returned by you to TELUS within thirty (30) days of the cancellation of VoIP Services.
Alternatively, at our discretion, we may decide to recover the service components upon cancellation of the VoIP Services. In such case, you shall provide TELUS, its employees, agents, contractors or representatives, with timely access to the service locations for the purpose of recovering the service components. You will be responsible and liable for all documented or verifiable costs or expenses that we incur in connection with the recovery of the service components, unless the VoIP Services are validly cancelled by you with cause due to our material default. If, following our request to recover the service components, you do not provide required access to the service location for such recovery, you shall pay a reasonable replacement cost for the service components and any other documented or verifiable costs or expenses that TELUS incurs as a result of your failure to comply with such a request. You are responsible for any loss or damage and insurance covering the value of any service components we provide based on a reasonable replacement cost. You cannot sell or transfer rights in the service components and they are to remain free of any lien and/or charge. Our service components installed at your site shall remain moveable property.
You will provide the necessary space, cabinet, electrical power, light, connectivity and security for the service components and store and operate the equipment as specified in any Original Equipment Manufacturer (OEM)-supplied documentation.
Certain VoIP Services provide a function that allows you to record individual telephone conversations. The applicable laws regarding the notice, notification, and consent requirements for recording conversations vary in different circumstances. In some situations, you are required to obtain consent from all parties to record a conversation. You are solely responsible for complying with all applicable laws in any relevant jurisdiction when using this feature. We and our Authorized Service Providers expressly disclaim all liability with respect to your recording of telephone conversations. You hereby agree to fully, finally, and forever release, discharge, hold harmless, and fully indemnify us and our Authorized Service Providers from and against any damages or liabilities of any kind related to your recording of any telephone conversations using the VoIP Services.
Intellectual Property Right Infringement
Materials may be accessed or made available via the VoIP Services by you or third parties. We are under no obligation to review, and do not review, content transmitted, sent, or received using the VoIP Services for purposes of determining infringement of intellectual property rights. However, we reserve the right to cancel access to the VoIP Services if you or a user infringes on any intellectual property rights. You are responsible for ensuring that you have the appropriate licenses or rights, and the payment of related fees, to access or make applicable audio and video content available via the VoIP Services.
You are responsible for the security of your network, for implementing your own security policies, and for obtaining any security services to protect your network and your assets.
1.5 Telephone Numbers
Property Rights and Changes
TELUS may assign a telephone number for your use with the VoIP Services. Subject to any rights you may have under applicable laws, including any right to port a telephone number to another carrier, you will not own or have property rights or any other rights in the telephone numbers assigned for your use with the VoIP Services and we may change any such telephone numbers, without liability, by giving you advance notice, where required by applicable laws or as directed by i) the CRTC, ii) the Canadian Numbering Administrator or iii) other third party numbering authority.
You acknowledge that when anyone uses the VoIP Services to make a call to someone with a call display service, the telephone number may be displayed, even if it is unlisted. We may also use that telephone number for call trace service. Our commitment in this agreement to keep your information confidential does not apply to the display or use of the telephone number in these circumstances.
Porting and Availability
You authorize TELUS to make the necessary arrangements or changes in service with your former carrier or service provider to transfer or port any telephone numbers specified by you to the VoIP Services. You also authorize us to have your former carrier or service provider transfer or disconnect these telephone numbers. The transfer or porting of the telephone numbers can cause a temporary interruption of your voice services. You will execute any authorizations required by other companies in order for us to provide the VoIP Services. A one time charge may apply for every request to transfer or port telephone numbers to the VoIP Services.
We shall use reasonable efforts to facilitate your requests to transfer or port telephone numbers, provided that you comply with the necessary and specific procedures for porting between service providers.
TELUS and our Authorized Service Providers transfer or port telephone numbers in accordance with applicable regulatory rules and industry guidelines, and we are required to provide very specific and detailed information and requirements when completing a request to transfer or port telephone numbers.
In order to transfer or port out telephone numbers from the VoIP Services, you should follow the procedures of your new service provider. You understand that transferring or porting out telephone numbers from the VoIP Services to a new carrier or service provider does not automatically cancel the VoIP Services.
For porting numbers out of your account, you should follow the procedures of your new service provider. You understand that porting your number out of your account does not automatically cancel your account.
Telephone number porting is defined and regulated by the CRTC. Visit www.crtc.gc.ca to learn more about number porting.
We cannot guarantee that requested telephone numbers shall be available, that your existing carrier or service provider will port your telephone number, or that circumstances beyond our control will not prevent or delay a successful port of your telephone number to the VoIP Services. You should not order any printed material, such as business cards or stationary, showing a telephone number, or issue any press releases or otherwise publicize any telephone number until you verify that the telephone number is active on the VoIP Services. Neither we nor any Authorized Service Providers or their respective Affiliates will be liable for reimbursement for press releases, business cards, stationary, or similar materials under any conditions.
1.6 VoIP 9-1-1
With traditional enhanced 9-1-1, when a caller dials 9-1-1, the call is automatically routed to the serving emergency service call answering point and in cases where the caller is unable to speak, emergency services will be dispatched to the address associated with the calling phone number. With VoIP 9-1-1 there is no physical address associated to the service due to the service having the ability to be nomadic. As such, calls placed to 9-1-1 via the VoIP Services are routed to an emergency operator, who will determine, from the information obtained from the caller, where the caller is located and then transfer the caller to the correct emergency service answering point.
As a result, a web portal is available as specified in the service terms for the particular VoIP Service for you to update current physical locations online for the purposes of dispatching emergency services in cases where a caller cannot communicate with one of the emergency operators. It is your sole responsibility to enter and update the current location and ensure that information is accurate. If the information is entered incorrectly, or if you fail to update the current location in the portal, or fails to update it on time, 9-1-1 emergency calls may be directed to an incorrect location and emergency services may not be dispatched to the location from which 9-1-1 was called. The portal is operational in Canada only and does not accept locations outside of Canada. You expressly authorize us and our affiliates to use and disclose the information entered in the portal and will obtain the necessary authorizations from your callers for same if applicable. We are not liable for any damages or losses, direct or indirect, arising from or relating to your use of the portal.
It is your sole responsibility to inform all users and potential users of the VoIP service of the nature and limitations of the VoIP 9-1-1 service when compared to traditional enhanced 9-1-1 offered with analog voice services. We may provide you with stickers for its phones to achieve that end.
Furthermore, VoIP 9-1-1 service is subject to more variables and limitations than enhanced 9-1-1 service, including dependency on uninterrupted provision of power and network connection. Consequently, it is your sole responsibility to implement, at your cost, emergency backup systems such as analog backup telephone lines, cellular telephones and an uninterruptible power supply (UPS) system, as well as user training.
In addition to any exclusion specified elsewhere in the Agreement, the total liability of us (and of the emergency services provider) toward you or any users for any and all claims of any nature howsoever relating to or arising out of specifically of the provision of VoIP 9-1-1 service, whether based in contract, tort (including negligence) or otherwise, will not exceed the total charges paid by you for the VoIP Services in association with which the VoIP 9-1-1 service is provided during the twelve months period immediately preceding the event which gave rise to the claims.
1.7 Specific Conditions
VoIP Services are not guaranteed to be compatible with IP telephony equipment, software, or systems that are not expressly certified by TELUS. The equipment, software, or systems that you use in conjunction with the VoIP Services may have to meet certain TELUS standards and be maintained in certain ways and/or in certain locations in order to access VoIP Services or for the proper operation of the VoIP Services. Such standards may change from time to time at TELUS’ sole discretion. Unless otherwise advised by TELUS, you are solely responsible for updating and maintaining your equipment, software, or systems you use in conjunction with VoIP Services as necessary to meet TELUS’ standards.
Some VoIP Services are offered on an “unlimited” basis. Unlimited plans exclude:
(a) certain high cost rate centres as determined by TELUS from time to time; and
(b) operator-assisted calls, forwarded calls, or other calls that are not directly dialed to the final destination.
You may use automatic dialers (autodialers) with VoIP Services if you do not exceed calls per second limits set by TELUS or cause congestion or outages that affect the TELUS core switching network infrastructure or the use of the VoIP Services by other TELUS customers. TELUS is not liable for any costs, damages, or other amounts resulting from any limitations in the VoIP Services in connection with your use of automatic dialers.
TELUS is hereby authorized, without incurring any liability to you and without prior notice to you, to temporarily restrict or suspend the VoIP Services if you violate the restrictions set forth in this section.
Assisting with Problem Determination
Where TELUS has assisted in problem determination and has determined that a VoIP Service outage or other problem was not caused by TELUS, we may bill you for such assistance. We shall provide you with reasonable problem determination assistance before any such assistance becomes billable. TELUS shall advise the service administrator that there may be billable charges prior to beginning any billable work.
While TELUS makes reasonable efforts to accurately convey the information required for directory listings, we are not liable for any error, omission or oversight that may occur.
1.8 Maitenance Activities
TELUS may perform maintenance activities during scheduled maintenance periods, or at other times when necessary. TELUS’ maintenance schedule is published at telus.com/maintenance, but TELUS may change the maintenance schedule. If we change the maintenance schedule or if we need to perform maintenance outside of scheduled maintenance periods, TELUS will send you an email. In order to make sure you receive the email, you must keep us informed of the correct email address and make sure the email address is able to receive email.
You may at any time, at applicable charges and subject to receiving a confirmation from us each time, request moves, adds, and changes (collectively “MACs”) by contacting us, or in some cases, by using the available portal. If coordinated cut-over activities are required outside of business hours, overtime charges will apply.
By continuing to use VoIP Services as changed, after receipt by you of a bill from us reflecting any requested MAC, you are deemed to have accepted i) the MAC and that this Agreement has been amended with respect to VoIP Services provided by us and ii) that our records with respect to the changed VoIP services are a complete and accurate record of the VoIP Services contracted by you.
Certain MACs may require changes by you to your network and connectivity and those changes may impact the applicable delivery interval(s) for the VoIP Services or MAC. Additional charges may apply for changes to your network and connectivity.
Changes in the environment or location of any service components at your site shall require our prior written consent.
2.10 TELUS Direct Routing for Microsoft Teams
The service terms in this subsection apply only to TELUS Direct Routing for Microsoft Teams, which is a VoIP Service.
TELUS Direct Routing for Microsoft Teams (“Direct Routing”) provides the ability to assign phone numbers and to make and receive telephone calls using Microsoft’s Teams service (“Teams Service”) for appropriately licensed and configured Teams users hosted in Microsoft’s Office 365 cloud. Direct Routing is composed of several mandatory service elements and a selection of optional service elements and features.
The following elements are required in order for us to provide you with Direct Routing for Microsoft Teams:
· The project implementation will run on your current domain defined in the Office 365 tenant which requires a domain registration process that will be shared by the TELUS Project Manager
· This process should not affect your current production/live Office 365 environment
Access to your Office 365 tenant
· We require access to your Office 365 tenant (for the duration of the Minimum Term) with an administrator account who has the following privileges:
a) Skype for Business administrator (if applicable)
b) Teams Service Administrator
c) Azure AD Administrator (only if extension-to-extension dialing needs to be configured)
· We require such access to complete the configuration of Teams enterprise voice for users (via PowerShell commands) including assigning extensions to users, and to be able to manage them accordingly.
Assigning the Required Microsoft Licensing
· All users requiring Direct Routing are required to have the appropriate Microsoft licenses assigned.
· Licensing is out-of-scope for this project. Activities such as adding users to your Office 365 tenant and/or procuring and assigning Microsoft licenses as well as managing the Office 365 tenant are your responsibility.
Mandatory Service Elements
Direct Routing requires that you purchase one or more of each of the following service elements:
|Domain Registration & Setup||This one-time activity sets up your Microsoft Office 365 environment to allow for the provision of Direct Routing.|
|Enterprise Voice for Teams Users||An Enterprise Voice for Teams Service User is an appropriately licensed individual, device, or resource (“User”), configured in Teams Service, who is assigned the right to use Direct Routing to make and/or receive calls from the PSTN. TELUS will configure and assign voice policies to Users to allow them to access Direct Routing.|
|Direct in Dial number(s) (“DID”)||DIDs are PSTN telephone numbers that enable voice and data calls to be directly dialed to Users.|
Each Direct Routing service also includes:
(a) Nomadic 9-1-1 service;
(b) 1 basic directory listing for each Canadian address where DID(s) are used, in the service exchange of the DID(s).
Appropriate Microsoft Licensing
You must have the Teams Service to use Direct Routing and there are specific licensing requirements within Teams Service to allow Users to take advantage of Direct Routing. Microsoft’s licensing requirements may change from time to time and may be bundled in with other licensing elements, but at minimum each User must have a Microsoft Phone System license. Any User who requires the ability to host a conference or initiate a 3-way call or transfer must also have the Microsoft Audio Conferencing license. Such licensing is your sole responsibility. we take no responsibility for your compliance with Microsoft’s licensing requirements.
Limitations on Support
We provide configuration and support on the voice-related policies and configurations within Teams Service that are directly related to Direct Routing and we will provide support for your administrators and users on making and receiving phone calls using the Teams Service as well as any of the Optional Features and Service Elements listed in Your Service & Summary Charges. We cannot provide support for any other aspects of your Office 365 tenant, client software, or other features within Teams Service that are not related to making and receiving phone calls or one of the listed Optional Features.
Optional Service Elements and Features
The following optional service elements and features can be added to the service at any time on a month-to-month term unless stated otherwise in your Service Charges. Your Service Charges sets out the optional service elements and features you have selected.
|Optional Service Elements and Features||Description|
|Auto-Attendant||Auto-Attendants provide a voice prompt system in a single language allowing callers to select from up to 9 options for call routing, including extension and name dialing, a general voicemail box. In Teams Service, Auto-Attendants are hosted by Microsoft in Office 365. If you select this option, we will configure your Auto-Attendant. You may need additional Microsoft licensing, which is your responsibility.|
|Teams Service Call Queue||Spreads inbound calls across a group of specified users. In Teams Service, Call Queues are hosted by Microsoft in Office 365. If you select this option, we will configure your Call Queues. You may need additional Microsoft licensing, which is your responsibility.|
|Managed Router||TELUS managed router is available with TELUS VoPI or Internet connectivity. The TELUS-owned router is installed at your service location, allowing us to better manage and prioritize voice traffic. Effectiveness of the managed router is limited by the performance of the underlying connectivity.|
|Toll-Free Service||Use North American toll-free numbers (also known as 1-800 numbers) with your voice service.|
When Direct Routing is provisioned at multiple sites, the service address specified in the Service Charges is for information only and does not define or restrict the addresses or service locations for the Direct Routing service.
Internet connectivity is required for Direct Routing.
Client Software and End User Devices
In general, you are responsible for providing and installing the client software and end user devices used to access the Direct Routing service via Teams Service. We provide support for and may supply certain compatible devices and we will assist you in selecting, purchasing, and in some cases installing supported devices. You acknowledge and agree that Direct Routing and Teams Service may not be compatible with IP telephony devices or applications that have not been expressly certified by Microsoft and that we cannot provide installation, configuration, or support for devices not expressly certified by TELUS.
Use of Calling Line Identification with 9-1-1
Direct Routing does not restrict you with regards to the Calling Line Identification (CLID). You shall be responsible for any change to the CLID, including if such change results in the CLID for a location other than the location from which calls to 9-1-1 will originate. Without restricting any indemnities in the Agreement, you are responsible and shall indemnify TELUS for, and save TELUS harmless from and against, all charges, losses, costs, liabilities and damages of any kind whatsoever related to the removal or substitution of CLID.
Service Availability Threshold
Direct Routing comes with a Service Availability Threshold performance commitment. Where we fail to achieve the Service Availability Threshold in any month we will provide you with the applicable credit indicated in the table below, provided you request such credit within thirty (30) days following the end of the month during which the failure has occurred. The payment of the credit is your sole remedy for a failure by us to meet the Service Availability Threshold and such a failure is not a default.
|Measure||Standard||Threshold||Total Monthly Outage Time = Credit Amount|
|Service Availability||100% 7 days x 24 hours||99.9%||≤ 0 hrs 43 mins = 0% of applicable fixed monthly charge; > 0 hrs 43 mins to 15 hrs 7 mins = 20% of fixed monthly charge; > 15 hrs 7 mins to 29 hrs 31 mins = 40% of fixed monthly charge; > 29 hrs 31 mins to 43 hrs 55 mins = 60% of fixed monthly charge; > 43hrs 55 mins = 80% of fixed monthly charge|
The Service Availability Threshold is the percentage of time in a calendar month that the service should be available for your use. Available means you can place and receive telephone calls to the PSTN. It does not refer to the status of any particular feature or any conferencing capabilities. We use our remote monitoring and other systems to measure the actual availability result each month and express the result as a percentage. When we measure and calculate the result, we assume each month is 30 days, but we include all periods of unavailability over the calendar month, except for any period of unavailability that is caused or contributed to by Excusable Downtime, which is:
(a) Issues with the connectivity used to access the service,
(b) Issues with Microsoft Office 365, Teams Service, or any related connectivity or software,
(c) long distance calling being unavailable,
(d) usage patterns exceeding the solution design parameters of the TELUS infrastructure or your Direct Routing service,
(e) misconfigured, changed, or reset configurations, Users, options, or DIDs,
(f) networks or equipment of another carrier or service provider,
(g) you, your network, your software and hardware, or your other services,
(h) an event beyond our reasonable control, or
(i) any period of unavailability that occurs when we are performing maintenance activities.
The credit is a percentage of the fixed monthly charge for the affected service up to a maximum of 80% of that fixed monthly charge.
The quantities and charges listed in the Service Charges table is your “Service Commitment”. For the first 60 days (“Transition Period”), you will be billed based on the actual quantity of installed service elements, features, and options. If the Service Commitment is not met within the Transition Period due to delays caused by you, we may bill you according to the Service Commitment, regardless of actual installed quantities. If you remove or ask us to remove any service elements and your actual installed services in any monthly billing period is less than the Service Commitment, you must pay the difference. This charge is in addition to the monthly charge for the services installed for your use.
The charges in the Service Charges table include charges that TELUS is required to bill and collect by law, such as 9-1-1 charges. In the municipalities in which 9-1-1 service is available, 9-1-1 taxes can apply and is included in the unit price for each unit of Service. In additional to any municipal taxes, TELUS will charge to you the 9-1-1 Network Access Fee imposed by the incumbent voice service provider responsible to maintain access to 9-1-1 facilities, as described in the applicable tariff of such voice service provider. This charge is included in the unit price for each unit of service.
Cancellation of the Services
When a Direct Routing service is cancelled, we calculate the service cancellation charge payable by you using the table below, based on the Service Period indicated in the Service Commitment. The service cancellation charge is a percentage of the total fixed monthly charges remaining in the service period after cancellation:
|Contracted Service Period (months)||% of fixed monthly charges for remaining service period|
|0 - 24 months||100%|
|25 - 60 months||50%|
We will waive the service cancellation charge if you replace the cancelled service with another VoIP Service with total fixed monthly charges greater than the total fixed monthly charges remaining in the Service Period for the cancelled service.
In the event you cancel a portion of the Direct Routing service, cancellation charges shall not apply if the cancelled portion represents at most ten percent (10%) of the Service Commitment.
Should your Direct Routing service be cancelled, you will be charged for any rental equipment or other TELUS-owned equipment which you do not return within 30 days of cancellation. If you purchased Term-Discounted Equipment, the total amount of the discount(s) for the cancelled services will be added to the service cancellation charge.
Term-Discounted Equipment or Equipment Purchase by Instalments
Equipment offered at a discount based on the Service Period or paid for in installments over the course of the Service Period remains the property of TELUS for the duration Service Period after which it becomes your property. Additional equipment may be ordered at the term-discounted rate only within the first forty-five (45) days of the Service Period, beyond which equipment must be purchased at the-then current prices. Equipment paid for in instalments is only available at or prior to the start of the Service Period. Notwithstanding the Service Cancellation Charges, the full remaining balance on any term-discounted equipment or equipment paid by instalments must be paid in the event of a service cancellation, after which they become your property.